Introduction: Why Small Businesses Need the Right Laser Printer
For small businesses, efficiency and cost-effectiveness are everything. That’s why choosing the right laser printer can make a huge difference in productivity, printing costs, and overall office workflow.
Unlike inkjet printers, laser printers are designed for:
- High-volume printing with faster speeds (20–40+ pages per minute)
- Lower cost per page compared to inkjets
- Professional-quality text and graphics for reports, proposals, and marketing materials
- All-in-one functionality (scan, copy, fax) to replace multiple devices
- Longer duty cycles built for consistent office use
In 2026, the best laser printers for small businesses include wireless connectivity, mobile printing, auto-duplexing, and advanced security features — making them essential for offices that demand reliability.
In this guide, we’ll review the Top 3 Best Laser Printers for Small Business in 2026, compare their features, and help you pick the right one for your budget and needs.
Quick Comparison: Best Laser Printers for Small Business 2026
| Printer | Type | Functions | Best For | Duty Cycle | Price |
|---|---|---|---|---|---|
| HP Color LaserJet Pro MFP 3301sdw | Color Laser | Print, Scan, Copy | Small businesses needing all-in-one color printing | High-volume color printing | 👉 Check Price |
| Brother MFC-L3720CDW | Color Laser | Print, Scan, Copy, Fax | Offices needing a professional all-in-one with wireless & duplex | Mid-to-high workloads | 👉 Check Price |
| HP LaserJet Pro MFP 3101fdw | Mono (B&W) Laser | Print, Scan, Copy, Fax | Small businesses focusing on black-and-white cost efficiency | Heavy-duty text printing | 👉 Check Price |
Pro Tip:
- For all-in-one color printing → HP Color LaserJet Pro 3301sdw
- For office productivity + fax support → Brother MFC-L3720CDW
- For budget-friendly black & white heavy-duty printing → HP LaserJet Pro 3101fdw
Top 3 Best Laser Printers for Small Business 2026
1. HP Color LaserJet Pro MFP 3301sdw – Best Color Laser Printer for Small Business
- FROM AMERICA’S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying professional-quality color documents and reports. Print speeds up to 26 ppm black/color.
The HP Color LaserJet Pro MFP 3301sdw is designed for offices that need professional-quality color printing in addition to standard scanning and copying. With wireless connectivity, high print speeds, and an all-in-one design, it’s ideal for growing businesses.
Key Specs:
- Printer Type: Color Laser All-in-One
- Functions: Print, Scan, Copy
- Connectivity: Wi-Fi, Ethernet, USB, Mobile Printing
- Print Speed: Up to 26 ppm (pages per minute)
- Duty Cycle: Designed for small-to-mid-sized businesses
- Paper Capacity: 250 sheets
- Duplex: Automatic duplex printing
Why It’s Great for Small Business:
- All-in-one versatility (print, scan, copy) in a single machine.
- Color printing makes it perfect for marketing materials, presentations, and reports.
- HP’s mobile printing support makes it easy to print from laptops, tablets, and phones.
✅ Pros:
- Professional-grade color output
- Strong wireless connectivity
- Reliable speed for business workflows
- Compact for its class
❌ Cons:
- Slightly higher toner replacement costs (common with color lasers)
- No fax function
Who It’s Best For:
Small businesses that want a color all-in-one printer with fast speeds and reliable wireless connectivity.
2. Brother MFC-L3720CDW – Best All-in-One for Office Productivity
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering exceptional print speeds up to 19 ppm and stunning laser-quality output that makes your documents stand out from the competition
The Brother MFC-L3720CDW is a versatile color laser all-in-one printer that includes printing, scanning, copying, and faxing. With a 250-sheet paper tray, wireless connectivity, and duplex printing, it’s built for professional office use.
Key Specs:
- Printer Type: Color Laser All-in-One
- Functions: Print, Scan, Copy, Fax
- Connectivity: Wireless, Ethernet, USB, Mobile Printing
- Print Speed: Up to 19 ppm
- Paper Capacity: 250 sheets
- Duplex: Automatic duplex printing
- Touchscreen: Easy navigation
Why It’s Great for Small Business:
- Includes fax capability, making it a complete office hub.
- Duplex printing reduces paper costs for high-volume businesses.
- Reliable Brother toner efficiency keeps costs lower than many competitors.
✅ Pros:
- All-in-one with fax functionality
- Wireless and mobile print-ready
- Great paper handling for small business
- Auto duplex included
❌ Cons:
- Slightly slower print speeds compared to HP
- Larger footprint on the desk
Who It’s Best For:
Small businesses that need an all-in-one printer with fax support, especially in industries where faxing is still essential (legal, healthcare, finance).
3. HP LaserJet Pro MFP 3101fdw – Best Monochrome Laser Printer for Business
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus fax. Auto 2-sided printing and auto document feeder for fast scan/copy. Perfect for up to 7 people.
The HP LaserJet Pro MFP 3101fdw focuses on fast, cost-effective black-and-white printing, making it ideal for businesses that prioritize document-heavy text printing over color graphics. It includes scanning, copying, and faxing, offering a complete office solution.
Key Specs:
- Printer Type: Monochrome Laser All-in-One
- Functions: Print, Scan, Copy, Fax
- Connectivity: Wi-Fi, Ethernet, USB, Mobile Printing
- Print Speed: Up to 35 ppm
- Duty Cycle: Heavy-duty printing environments
- Paper Capacity: 250 sheets
- Duplex: Auto duplex printing
Why It’s Great for Small Business:
- Faster print speeds than most color models.
- Lower cost per page compared to color printers.
- Ideal for offices that primarily print contracts, invoices, and documents.
✅ Pros:
- Fast and efficient (35 ppm)
- Lower running costs for high-volume B&W printing
- All-in-one with fax included
- Strong HP reliability
❌ Cons:
- Black-and-white only
- Not suited for marketing graphics or color reports
Who It’s Best For:
Small businesses that print large volumes of text documents and want a reliable, cost-efficient B&W all-in-one.
Buying Guide: How to Choose the Best Laser Printer for Small Business in 2026
When selecting a business laser printer, consider these critical factors:
1. Color vs Monochrome
- Color Lasers: Best for marketing, presentations, and multi-purpose office needs.
- Monochrome Lasers: Best for cost-efficient, document-heavy text printing.
2. All-in-One Functionality
- Look for Print + Scan + Copy + Fax to replace multiple devices.
- Saves space and money compared to separate machines.
3. Print Speed & Duty Cycle
- Small businesses should aim for 20–40 ppm.
- Check monthly duty cycle to ensure it can handle expected workload.
4. Connectivity & Wireless Printing
- Wi-Fi and Ethernet are a must.
- Support for AirPrint, Google Cloud Print, and mobile apps ensures easy printing across devices.
5. Paper Handling
- A 250-sheet tray is standard.
- Auto duplexing reduces paper usage.
6. Cost of Toner & Maintenance
- Always check cost per page before purchase.
- Brother is known for toner efficiency, HP for high performance.
FAQs: Best Laser Printers for Small Business 2026
Q1: Are laser printers better than inkjets for small businesses?
Yes. Laser printers are faster, more cost-effective for high-volume printing, and provide better durability.
Q2: Do small businesses need a color or mono laser printer?
- Color: Best for marketing and client-facing documents.
- Mono: Best for bulk text printing and cost savings.
Q3: Can laser printers scan and fax too?
Yes. Many all-in-one laser printers include scanning, copying, and fax functionality.
Q4: Which brand is more reliable for business: HP or Brother?
Both are excellent. HP is known for speed and professional output, while Brother is favored for lower operating costs.
Q5: How long do laser printers last?
With proper care, a business-grade laser printer can last 7–10 years.
Final Recommendation
- Best All-in-One Color Printer: HP Color LaserJet Pro MFP 3301sdw – perfect for offices needing sharp color and reliable wireless printing.
- Best Full-Function Office Printer: Brother MFC-L3720CDW – includes fax, auto duplex, and solid efficiency for everyday business.
- Best Cost-Effective Mono Printer: HP LaserJet Pro MFP 3101fdw – high-speed B&W printing for document-heavy environments.
👉 Ready to boost your office productivity?
[Check the Best Small Business Laser Printers on Amazon]
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